Benefits and HR Compliance Manager

Benefits and HR Compliance Manager Location: Remote / U.S.-based in any state we currently do business
Schedule: Full-time
Staffing Agency Role – Supporting Nationwide Workforce

About the Role

Are you passionate about ensuring employees receive top-notch benefits while keeping organizations in compliance with ever-evolving regulations? We’re looking for a Benefits and Compliance Manager to support our dynamic workforce — both temporary associates and full-time regular staff — across the U.S.

In this highly impactful role, you’ll take ownership of benefits administration, 401(k) management, leave compliance, and pre-employment processes. If you have multi-state experience (especially with California-specific requirements) and thrive in a fast-paced, compliance-focused environment, this could be your next big career move.

Key Responsibilities

Benefits Administration

• Manage health and welfare plans (medical, dental, vision, life, disability, HSA/FSA, voluntary benefits)

• Serve as point of contact for vendors, brokers, and TPAs

• Lead open enrollment, employee education, and invoice reconciliation

• Maintain benefit plan documents and regulatory notices

401(k) Plan Oversight

• Oversee enrollments, loans, distributions, and changes

• Coordinate annual compliance: nondiscrimination testing, 5500 filings, ERISA/IRS updates

Leave of Absence (LOA) & FMLA

• Administer and track leaves including FMLA, ADA, PDL, CFRA, PFL

• Communicate with employees and managers on eligibility and return-to-work steps

• Partner with payroll and HRIS to ensure accurate leave tracking

Pre-Employment & I-9 Compliance

• Manage background checks, drug testing, and FCRA notices

• Administer I-9s and E-Verify; conduct audits and ensure work authorization compliance (TPS, DACA, etc.)

• Provide internal training on I-9 best practices

Compliance & Reporting

• Complete ACA filings (1095-C/1094-C), EEO-1 reports, and other mandates

• Monitor legislation affecting benefits and leaves (multi-state compliance focus)

• Support internal/external audits with clean, audit-ready documentation

California Expertise

• Administer CA-specific leave programs: PSL, SDI, PDL, PFL, CFRA

• Ensure compliance with CA’s wage replacement and job protection laws

What We’re Looking For

• 5+ years’ experience in benefits and compliance (staffing or multi-state environment a plus!)

• Strong knowledge of ERISA, ACA, COBRA, HIPAA, FMLA, and CA employment laws

• 401(k) administration experience with testing and 5500 filing

• Familiarity with HRIS and benefits platforms (BambooHR & ADP Workforce Now = bonus points!)

• Professional certification preferred (PHR, SHRM-CP)

• Excellent attention to detail, confidentiality, and communication skills

Why Join Us?

You’ll be a part of a collaborative HR & compliance team supporting a purpose-driven organization that believes people are the key to success. If you're passionate about making benefits work better and keeping everything audit-ready, we want to meet you!